Notice of Annual General Meeting 2021

ELIM CHURCH ASSEMBLY OF GOD
(Company Registration No. 196200166K)
(Incorporated in the Republic of Singapore)

61st ANNUAL GENERAL MEETING (AGM) TO BE HELD BY
ELECTRONIC MEANS ON 19 MAY 2021 AT 7.30 PM

Dear Voting Members,

1.

Date, time and conduct of AGM. Elim Church Assembly of God will be holding our 61st Annual General Meeting (AGM) on Wednesday, 19 May 2021 at 7:30 p.m. by electronic means pursuant to the COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Companies, Variable Capital Companies, Business Trusts, Unit Trusts and Debenture Holders) Order 2020.

2.

Notice of AGM and Proxy Form. The Notice of AGM dated 4 May 2021 and Proxy Form have been sent to members by email. Printed copies of the above-mentioned documents have also been sent to members by post, and are also available for downloaded here:

3.

No personal attendance at AGM. As we are encouraged to continue to conduct general meetings via electronic means in order to minimize physical interaction and the risk of COVID-19 transmission, the AGM will be held by electronic means. Members will not be able to attend the AGM in person.

4.

Alternative arrangements for participation at the AGM. Members may participate at the AGM by:

 

  • observing and/or listening to the AGM proceedings via live audio-visual webcast or live audio-only stream;

  • appointing the Chairman of the Meeting as their proxy to attend, speak and vote on their behalf at the AGM by completing, signing and submitting the Proxy Form; and/or

  • submitting questions they would like to raise in advance of the AGM, or asking questions during the live audio-visual webcast/audio-only stream of the AGM.

 

Details of these alternative arrangements are set out in the Notice of AGM and the accompanying list of ‘Frequently Asked Questions’ (FAQ).

5.

Pre-registration to attend the live audio-visual webcast or live audio-only stream. In order to observe and/or listen to the AGM proceedings, members must pre-register HERE from now till 7.30 p.m. on 12 May 2021.

6.

Key dates/deadlines. In summary, the key dates/deadlines which members should take note of are set out in the table below:

Key Dates

Actions

From
4 May 2021

Members may begin to pre-register to attend the live audio-visual webcast or live audio-only stream of the AGM proceedings.

The Pre-registration website is at the URL [https://forms.office.com/r/GJ2ghfHhGu].

 

Please note that the AGM will only be held by electronic means, and members will not be able to attend the AGM in person.

7.30 p.m. on
12 May 2021

Deadline for members to:


  • Pre-register at the URL provided above to attend the live audio-visual webcast/live audio-only stream of the AGM proceedings; and

  • Submit questions related to the resolutions to be tabled for approval at the AGM.


Note: Members will also be able to ask questions during the live audio-visual webcast/audio-only stream of the AGM. However, if Members would like the Church to endeavour to address their substantial and relevant questions prior to the deadline for submission of their proxy forms for voting, Members should submit their questions in accordance with paragraph 7 of the Notice of AGM, by 7.30 p.m., 12 May 2021.

By 7.30 p.m. on
14 May 2021

Following pre-registration and verification, authenticated members will receive an email confirming successful registration, which will contain the login credentials as well as instructions on how to access the live audio-visual webcast and live audio-only stream of the AGM proceedings (the “Confirmation Email”).

 

Members who do not receive such email by 7.30 p.m., 14 May 2021 but have registered by the 12 May 2021 deadline should contact the Church via phone call or Whatsapp message to 62982204, or via email to agm2021@elimchurch.org.sg by 7.30 p.m., 16 May 2021.

 

Individuals who have pre-registered but whose status as members cannot be verified will receive an email by this date to inform them of this.

7.30 p.m. on
16 May 2021

Deadline for members to:

 

  • Submit proxy forms for voting

7.30 p.m. on
19 May 2021

61st Annual General Meeting

 

  • To access the live audio-visual webcast of the AGM proceedings: Click on the link in the Confirmation Email and enter the password provided within the Confirmation Email.

 

  • To access the live audio-only stream of the AGM proceedings (phone in and listen only): Call the telephone number in the Confirmation Email. When prompted, enter the Meeting ID and password provided within the Confirmation Email. Please note that standard local call charges would apply.

 

Access to the online meeting room will be available from 7.00 p.m. onwards.

7.

Important reminder. Due to the COVID-19 situation in Singapore, the Church may be required to change the arrangements for the AGM at short notice. Members should check the Church’s website at URL http://www.elimchurch.org.sg/agm-2021 for the latest updates on the status of the AGM.

The Church would like to thank all members for your understanding and co-operation.

By Order of the Board of Trustees

Natascha May Thevasagayam
Board Secretary
4 May 2021